Clinic Catalyst System Tour
Clinic Catalyst MOCKUP · example clinic, contacts and figures throughout
Our System
9:14PM

Your front desk closed at six. Your enquiries didn't.

This is the system every clinic walks out of the 3-Day Workshop owning. It answers every enquiry, follows up until they book, fills the calendar and shows you what worked. It lives in your own account, and it's yours for good.

Reception closed System answering
9:14Instagram
HS
Harbour Skin StudioExample clinic
Tuesday 9:14 pm
Hi! Do you do anything for redness on my cheeks? It's been getting worse9:14 pm
Hi Mia, thanks for reaching out. Redness is one of the things our nurses look at most. The first step is a skin consultation so we can see what's going on and talk through options.9:14 pm
What the client sees
What your team sees

Send a test enquiry and watch the system fire

In the room, you send yourself a test lead and watch the follow-up go out while you sit there. Press the button to see that moment: the message lands, the workflow runs step by step, the pipeline moves and the report counts it.

HSHarbour Skin Studio Search contacts
UnreadAllStarred
PKf
Priya K.Great, see you Thursday!
JTW
Jess T.Do you have anything Saturday morning?
04C
0412 xxx 381Missed call, texted back automatically
LMS
Laura M.C
NS@
Nadia S.Thanks for the aftercare notes
Priya K.FacebookReply via Facebook
How long does a skin consult take?Facebook · 6:51 pm
About 45 minutes, Priya. We look at your skin properly, talk through what's bothering you, and you leave with a written plan. Thursday 11am is free if that suits?Facebook · 6:52 pm · approved by Sam
Great, see you Thursday!Facebook · 6:58 pm
Appointment booked · Thu 11:00 am
Suggested reply
Type a message
New enquiry follow-upPublishedEnrolled 128 · Booked 81
T
Trigger: new messageInstagram, Facebook, website chat, SMS
A
Create opportunityPipeline: New clients · Stage: Enquiry
A
Add tagconcern-redness · instagram
A
Reply in the clinic's voiceFrom your Business Brain · team approves
?
If / else: appointment booked?Checks the calendar
Yes
A
Move to Consult bookedSend confirmation + deposit link
R
Reminder day beforeSMS · reply C to confirm
No
W
Wait 1 dayThen email: your first consult
A
SMS day 3, email day 7Stops the moment they book
Execution loglive
  • Waiting for the next enquiry. Press "Send a test enquiry" above.
New clientsPipeline value this month $14,650
Enquiry 3
Jess T.Website chat
Amelia W.Instagram
0412 xxx 381Missed call
Consult booked 2
Priya K.Thu 11:00 am
Hannah B.Fri 2:30 pm
Deposit paid 2
Laura M.$50 paid
Grace L.$50 paid
Attended 4
$1,200Nadia S.Plan accepted
$850Chloe D.Plan accepted
Not yet 6
Emma R.Day 7 email sent
Sofia P.Newsletter
This weekExample figures, not real results
New enquiries45from ads and organic
Consults booked1942% of enquiries
Showed up89%reminders on
Cost per booking$31Meta + Google
Enquiries by day
1050 WedThuFriSatSunMonTue
How it's built

A brain that knows your clinic, and an engine that never stops

Two layers work together. Claude holds everything about your clinic and writes like you. Your CRM runs the messages, the follow-up, the calendar and the numbers.

The brain · Claude

Knows your clinic

Your treatments, prices, policies, tone and the concerns your clients come in with, in one Business Brain. Every reply, ad, page and post starts from it, so it sounds like your clinic.

Business Brainbrand guidecontent engineMeta campaign engineGoogle ad builderlanding pagesGoogle and AI search30-skill library
The engine · your CRM

Runs every day

Every message in one inbox, workflows that follow up on their own, a pipeline you can see, a calendar with deposits and reminders, and a weekly report.

conversationsclinic assistantvoice agentSMS numberworkflowspipelinesnewsletterreporting
Yours to keep

Everything you walk out of the workshop owning

Answer

No enquiry left waiting

  • Clinic assistant and voice agentanswers messages and calls in your clinic's voice
  • Your own dedicated SMS number
Attract

New clients finding you

  • Meta campaign, launched
  • Google campaign, launched
  • Landing and thank-you pages
  • 30 days of content
Convert

Enquiries into bookings

  • CRM and pipelines
  • Follow-up ladderstops the moment they book
Bring back

Past clients returning

  • Newsletter engine
  • Reactivation campaignfired live to your database
Know

Numbers you can read

  • Weekly reporting
Keep improving

The brain behind it

  • Your Business Brain
  • The 30-skill Claude librarywith a video for every skill
How you get it

Installed before you arrive. Launched in the room.

Nothing waits on you to set up. Your system is deployed before day one, so the three days go on decisions and launching.

PreBefore the workshop

Your system goes in

SMS number, CRM, follow-up ladder, clinic assistant, knowledge base and skill pack installed, ad accounts checked.

D1Day 1

Systems install

The assistant, follow-up and reporting set up around your clinic and tested by you.

D2Day 2

Meta ads campaign

Your offer, your video and still ads, the copy, launched and connected to your booking flow.

D3Day 3

Google ads

Search campaigns for the people already looking for your treatments near you.

+30After

30 days of support

Prompts through the month so you keep using it, and the skill library keeps growing.

Fire your marketing agency

One investment. No retainer.

Your accounts, your data

Built in your own account. Your clients, your ads, your pages and your audiences stay with you.

Sounds like your clinic

Replies and content come from your Business Brain, and your team approves replies until you're happy.

You understand it

You know which numbers matter and what to change when they move, so no report is a mystery again.

8x

One clinic put $1,002 into ads and got $8,560 back, with nearly one in five enquiries booking in. A real result from one clinic, not a guarantee.

Two ways to get it

Build it with us, or have us run it for you.

Same system either way. The difference is who does the work after it goes in.

Done with you

The 3-Day Workshop

Your system is installed before you arrive. Over three days you set it up around your clinic, launch your Meta and Google campaigns, and learn to run the lot. You own every account, pixel and audience.

Dates26 to 28 October 2026
Seats10 clinics
Per clinic$3,500
Deposit to hold your seat$550
Extra team member$300
Secure your spot · $550 deposit Or read the full workshop page
Done for you

Bespoke build and management

For the clinic that would rather not run it. We build the system around your clinic and our team runs your website, your Google and Meta ads, and your socials as one machine. You still own every account and asset.

Built aroundYour clinic
Who runs itOur team
Who owns itYou
Scope and priceOn the call
Book a bespoke call